Best Microsoft SharePoint Alternatives and Competitors in 2021

Microsoft SharePoint is a massively popular company intranet platform and document management system. It boasts more than 190 million users across 200,000 organizations all over the world. So why would one be looking for SharePoint alternatives?

For the management at many Microsoft-powered companies, adopting SharePoint is a no-brainer. It's an extremely powerful piece of software that always checks nearly every feature on their list of requirements. It offers this feature! And this feature too! And this! That's everything we could ever need and more!

The actual end-users often paint a different picture. In a blog post eloquently titled "Why I Hate SharePoint", one user summed it up: "In Mexico, there exist massive sinkholes, hundreds of meters wide and deep, caused by erosion. It would be easier to retrieve your document from such a place than from the SharePoint document management system."

It's true that SharePoint is more feature-packed than most of its competitors, but there also lies the source of many frustrations among its users. While it may be a good fit for some companies, many find it to be too over-engineered to be used effectively:

Does that sound familiar? Then it might be time to switch to a more user-friendly and fast alternative to SharePoint – fortunately, there are many great options to choose from.

Top 5 SharePoint alternatives

To make your decision easier, we've put together a list of the 5 best SharePoint alternatives and competitors, based on real reviews. Check them out below and find the one that best suits your team's needs.

1. Nuclino

SharePoint alternatives Nuclino

One of the main reasons why employees don't engage with company intranet portals like SharePoint is that they are always outdated, clunky, and unexciting. Not Nuclino.

Nuclino is an exceptionally lightweight and fast platform for team collaboration and knowledge sharing. While not as feature-packed as SharePoint, Nuclino focuses on the essential features, such as search, navigation, and editing experience, minimizing the learning curve for new users.

Editor of SharePoint alternative Nuclino

Nuclino is designed to make the process of writing, organizing, and collaborating on documents as frictionless as possible. Every document can be edited by multiple users in real time, with every change automatically preserved in the version history. Comments and mentions make it easy to exchange feedback asynchronously, without stepping on each other's toes.

Nuclino comments

Instead of relying on the traditional folder system, where important documents can easily get lost, Nuclino allows you to link related pages together. Simply type "@" and the name of the page you'd like to link to.

Internal links in Nuclino

If you are looking for a user-friendly, fast, and intuitive SharePoint alternative, Nuclino could be a great choice. Follow this guide to learn how to set up your company intranet using Nuclino.

What users say about Nuclino:

"I had never used a product like Nuclino until joining my current startup, and I've been really impressed with it. It's super easy to use and edit and it looks clean. It's been an essential tool for me as I've built out all of the documentation for my department."

Capterra review

2. Confluence

SharePoint alternatives Confluence

Any list of SharePoint alternatives would be incomplete without Atlassian Confluence. It's one of the oldest document management platforms and software documentation tools on the market with over 60,000 customers worldwide.

The feature set of Confluence largely overlaps with that of SharePoint, but it comes in a much more user-friendly package and works "out of the box". An additional benefit is its seamless integration with other products in the Atlassian suite. If you are already using other Atlassian tools, such as Jira or Bitbucket, Confluence is likely to easily fit into your workflow.

On the other hand, it's worth noting that while Confluence is not as complex and over-engineered as SharePoint, it still comes with a certain learning curve. But if you are looking for a SharePoint alternative with advanced customization options and enterprise-level features, this may be a reasonable trade-off.

Learn more about how Confluence compares to SharePoint: Confluence vs SharePoint.

What users say about Confluence:

"With Confluence, we have an environment that is very efficient to work in to add new content, very easy to update articles and manage file attachments. I have used other systems in the past, notably MediaWiki and SharePoint, and while I enjoyed them at the time, Confluence blows everything else out of the water."

Capterra review

3. Quip

SharePoint alternatives Quip

Quip is more than an intranet platform – it's an all-in-one collaboration software that combines documents, spreadsheets, checklists, presentation slides, and chat in one tool. It is owned by Salesforce and truly shines when used in combination with the Salesforce CRM.

Quip is mainly geared towards large enterprises and is more expensive than other alternatives on our list. However, since it can replace not only SharePoint but also Google Drive, Slack, and other online collaboration tools, it may save costs in the long run.

What users say about Quip:

"Quip has managed to stand out in this heavily competitive field of online collaboration. Quip UI is really smooth and feels new! Perhaps one point was, it takes significant time for a new guy to get up to speed with the tool and understand all the intricate details."

Capterra review

4. Papyrs

SharePoint alternative Papyrs

In terms of pure feature count, Papyrs is not as powerful as SharePoint. But depending on your needs and requirements, it may be a good thing. By doing away with the rarely used features and menus, Papyrs is able to offer a much more user-friendly and intuitive interface and a lower learning curve. Overall, it is purposefully designed to be a modern and lightweight alternative to SharePoint.

Papyrs is a fairly general-purpose tool that allows you to set up your internal or external knowledge base, create an intranet portal for your team, collaborate on tasks and projects, and much more.

The cheapest pricing plan of Papyrs starts at $89 per month, making it a fairly expensive option if you are a small team. Large companies, however, can take advantage of the "Company Intranet" plan that charges a flat $899 fee per month, regardless of how many users you add.

What users say about Papyrs:

"Creating a wiki site was super easy with this intuitive program. Although for our needs some of the features are a bit too rich, the overall product is much more user-friendly than our last intranet site, and it's much more appealing to our company users as well."

— Maura V. (Capterra)

5. Basecamp

SharePoint alternatives Basecamp

Like Quip, Basecamp is an all-in-one collaboration tool. It has everything you may need to get things done and keep all stakeholders on the same page – message boards, to-do lists, calendars, documents, file storage, real-time group chat, and automatic check-in questions.

Basecamp essentially lets your entire team rally around a single app for all day-to-day work. While its feature set is quite extensive, the learning curve is not as steep as you may expect. It can serve as a great SharePoint alternative for any organization, but it's been particularly popular among remote and distributed teams.

If you like the idea of consolidating all work in one place and reducing the number of tools you use – Basecamp can be a great option for you.

Looking for more tools similar to Basecamp? Check out this list of Basecamp alternatives.

What users say about Basecamp:

"The design of the platform is clean, easy to navigate and work in. The other big thing I love about Basecamp is that all your communication tools are in one place, so no need to have Slack, and email, and project management software."

Capterra review

Find the right SharePoint alternative

SharePoint can be a great solution for some organizations, but there are alternative solutions that may better suit you. Depending on the reason you are looking to switch from SharePoint, different options may fit your requirements better than the others.

And it's not enough to have a list of features and simply pick the tool that ticks the most boxes. To make sure you are making the right choice, it's important to thoroughly evaluate your options together with your team.

We hope this list will save you some time and make the decision a little easier.

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