Best Confluence Alternatives in 2021:
Review and Comparison

Atlassian Confluence is one of the oldest corporate wiki platforms on the market. It's highly customizable and versatile wiki software that has accumulated a lot of features over the years. Its powerful enterprise capabilities and extensive configuration options helped it amass over 60,000 customers.

But it is not without its drawbacks, for example:

More and more teams find Confluence too overengineered and slow to be used effectively, leading to out-of-date content and low engagement:

"Confluence is not easy to use. All the places where I've used it, the information hasn't been up-to-date and people have preferred to work in some other tool before transferring info to Confluence. The last step is usually forgotten."

— Paul T., CTO (Capterra)

Does your Confluence analytics dashboard show that your team isn't updating your wiki? Are new team members struggling to get the hang of it? It might be time to switch to a more user-friendly alternative to Confluence – fortunately, there are many great options to choose from.

Top 10 Confluence alternatives

To make your decision easier, we've put together a list of 10 best Confluence alternatives and competitors, based on real reviews.

Confluence is a multifunctional product with a variety of use cases and applications – so there is no one-size-fits-all solution. Each one of these options comes with its own unique strengths, design decisions, and feature sets.

Check out the Confluence alternatives below and find the one that best suits your team's needs.

1. Nuclino

Best Confluence alternative Nuclino

Nuclino is an internal knowledge base and wiki software that allows teams to organize information and collaborate in real time. Its clean, distraction-free interface, intuitive navigation, and frictionless editing experience make it stand out as a modern and easy-to-use alternative to Confluence.

While not as feature-packed as Confluence, Nuclino focuses on the essential functionality, such as search, content organization, and collaborative editing, and minimizes the learning curve for new users. It's a great option for teams looking for a faster, easier, and more lightweight Confluence alternative.

One of Nuclino's distinctive strengths is the effortless collaboration experience, which allows users to easily edit documents in real time and exchange feedback without stepping on each other's toes.

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In addition to being able to organize their internal documentation in a familiar nested list, users can visualize their data in a Kanban board, or a mindmap-style graph. This makes Nuclino a great solution for a wide range of use cases, including knowledge sharing, employee handbooks, employee onboarding, sprint planning, process documentation, and many more.

Confluence alternatives example

What makes Nuclino a great alternative to Confluence:

Notable features:

What users say about Nuclino:

"Nuclino is what Confluence should be. Great from start to end. I signed up with Nuclino in its very early days and the product has been rock solid. The team has been willing to add new features I've suggested (yay, emoji auto-complete when entering ":") and they've been moving fast and building new features every month."

— Ian M. (Capterra)

2. Guru

Confluence alternative Guru

If you are looking for a dedicated knowledge management platform for your team, Guru can be a great option for you. Unlike Confluence and many other alternatives listed here, Guru doesn't offer many collaboration features. Instead, it focuses on making it easy to access relevant and up-to-date knowledge when you need it.

Guru stands out thanks to its AI-powered suggestions and integrations, which help users find the information they need from within other apps. It also offers extensive content validation features, allowing users to always keep their content accurate and up-to-date.

What users say about Guru:

"Guru makes finding little tidbits of information very easy. Need an address? BOOM. Need to figure out the process for expense submission? Boom. I think that the UX could be a little easier."

— Ryan D. (G2)

3. Quip

Confluence alternative Quip

Quip is a project management and task collaboration software that combines documents, spreadsheets, checklists, presentation slides, and chat in one tool. Tightly integrated with Salesforce, Quip is a great Confluence alternative for large teams and enterprises.

Adopting Quip will likely come with a certain learning curve, so make sure to allocate enough time to thoroughly evaluate it together with your entire team to make sure everyone can get the hang of it.

While Quip is more expensive than most other alternatives, it can replace not only Confluence but also Google Drive, Slack, and other collaboration tools, saving costs in the long run.

What users say about Quip:

"Quip has managed to stand out in this heavily competitive field of online collaboration. Quip UI is really smooth and feels new! Perhaps one point was, it takes significant time for a new guy to get up to speed with the tool and understand all the intricate details."

— Verified Reviewer (Capterra)

4. You Need A Wiki

Confluence alternative YNAW

You Need a Wiki is new to the market of wiki software. If your team enjoys the effortless collaboration experience and familiar feel of Google Docs, this tool might be right for you. With YNAW, you can take your existing disconnected Google Docs and build a wiki out of them in a matter of seconds.

For those who find Confluence too bloated and don't need any of its advanced customization options and enterprise-level features, YNAW is an alternative worth considering.

It is still in the early stages of development and new product updates are being rolled out on a regular basis.

What users say about You Need A Wiki:

"This might be the best tool to explore Google Drive. Simple and fast to implement, feature enhancements are daily, brings clarity to the entire organization. Contains some of the same shortcomings of G Suite."

— Dion E. (Product Hunt)

5. Dropbox Paper

Confluence alternative Dropbox Paper

Dropbox has been a highly popular cloud file-storage system for years, and in 2017, they entered the team collaboration space with the launch of Dropbox Paper. It's not a wiki in the traditional sense of the word. In some ways, Paper is more similar to Google Docs than to Confluence – but, depending on your use case, it might still be a great alternative for your team.

Paper's core strength lies (unsurprisingly) in its seamless integration with Dropbox. If your company is using Dropbox for sharing and organizing your files, Paper will likely fit well into your workflow.

Its weaker point is the navigation. If you are used to being able to organize your documents in a nested list and easily jump between them, you might want to consider other Confluence alternatives on this list.

What users say about Dropbox Paper:

"I love the way how it's automatically connected with my business Dropbox. The ease and fluidity of sharing and collaborating with colleagues from another country is pure magic. Cons: Sometimes, I am getting lost in my Paper files."

— Petra K. (Capterra)

6. Basecamp

Confluence alternative Basecamp

Like Quip, Basecamp is an all-in-one collaboration tool. It brings together message boards, tasks, documents, files, calendars, and more. It can replace Confluence, Google Drive, Slack, and many other tools, serving as your team's central collaboration hub.

Basecamp particularly shines as a tool for remote companies. The Basecamp team was one of the pioneers of remote work and incorporated their personal experiences and learnings into the design of their product.

If you are a remote team who likes the idea of consolidating all work in one place and reducing the number of tools you use – Basecamp can be a great option for you.

What users say about Basecamp:

"I've personally used Basecamp for two years and have liked it in general for organizing Digital Marketing projects within an agency. Like any software with vast functionality, you have to learn all of its features to use it as it is intended to be used."

— Stanislav G. (Capterra)

7. BookStack

Confluence alternative BookStack

BookStack stands out as one of the few open-source and self-hosted Confluence alternatives that is also fairly user-friendly. The initial installation may require some patience and technical skills, but once your wiki is up and running, it should be easy to bring new users on board.

The tool also offers a clean, intuitive interface and a wide range of customization options. If you are looking for a self-hosted free Confluence alternative, consider BookStack.

What users say about BookStack:

"The stock interface design has a modern feel and is simple for new users to use. Granular permissions can be set up for specific roles on a per-content basis and permissions will waterfall down to child content. However, the current installation process involves many steps and may be a lot to take in for people not familiar with setting up Laravel applications."

— Dan B. (Slant)

8. GitBook

Confluence alternative GitBook

GitBook is an all-in-one documentation platform that works as your internal wiki, a knowledge base for your customers, and your personal note-taking app.

While it lacks certain collaboration features, such as real-time collaborative editing, it performs strongly in other areas. If you are looking for a tool to consolidate all your static documentation in one place, GitBook can be a great choice.

What users say about GitBook:

"Before Gitbook our documentation was limited and very hard to find. It is really easy to get started with and the best part is that it supports Markdown. Writing documentation in Markdown is way easier and Gitbook makes it easy to organize the content. There are no cons as such but there were few issues while getting started, while importing the existing documentation for the first time."

— Vedarth K. (Capterra)

9. Wiki.js

Confluence alternative Wikijs

Wiki.js is a powerful open-source wiki software built on Node.js. Popular among developers, Wiki.js saves all content directly as Markdown (.md) files and syncs with your remote Git repository. With a modern and elegant interface, it's a great platform for both internal and external documentation.

If you are a team of developers looking to replace Confluence with a high-performance, self-hosted alternative, give Wiki.js a try.

10. Outline

Confluence alternative Outline

Last but not the least, Outline is another Confluence alternative that is worth considering. It's more limited in functionality compared to Confluence, but it makes up for it with a lightweight and sleek design, pleasant editing experience, and a long list of integrations.

Unlike other open-source Confluence alternatives on this list, Outline is not free, but the pricing starts at only $10/month.

Find the right Confluence alternative for your team

There is a reason why so many new Confluence alternatives are springing up every year. Confluence tries to do many things, but ultimately doesn't truly excel at any of them.

While choosing between all these options may seem overwhelming at first, it's an opportunity to find a solution that better matches your team's unique needs. We hope this list has made the decision a little easier.

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