Sprint Planning Meeting: Tips and Best Practices

Be prepared and kick off each sprint effectively.

Sprint planning meeting

Sprints are fundamental to the Agile workflow. And the better prepared you are before a sprint, the more likely you are to hit your goals – this is what sprint planning is for.

Let's dive deeper into what sprint planning is and how to do it right.

What is sprint planning?

A sprint is a short, time-boxed period (usually a month or a week), during which a set amount of work has to be completed. It's a popular technique used in the Scrum and Agile methodologies to break up larger projects into more manageable pieces.

A sprint planning meeting is a working session at the beginning of each sprint, during which the team agrees to complete a set of product backlog items. A sprint is usually planned using a kanban board – here's an example of what a sprint looks like in Nuclino, a collaboration tool for teams:

Sprint planning kanban board

Regular sprint planning sessions allow the team to frequently review the product backlog and identify the most strategically advantageous development work to prioritize. It's also a great opportunity for the team members to ask questions, discuss issues, and celebrate accomplishments.

How to run a sprint planning meeting

During a sprint planning meeting, the participants – the product owner, scrum master, and the developers – get together to accomplish several objectives. The meeting usually follows the following pattern:

At the end of the sprint, the team often runs a sprint retrospective to review the results and reflect on what went well and what didn't. These learnings are then applied during the next sprint planning.

Sprint planning tips

Preparing for an upcoming sprint doesn't require your team to account for every minute of it. However, you do need to work out several crucial details.

Before the meeting

As is the case with every meeting, coming prepared is the best way to ensure no time gets wasted. It can be immensely helpful to get the following tasks out of the way before your sprint planning meeting:

Sprint planning agenda

During the meeting

Every team has its own sprint planning process – some prefer a more formalized and structured approach, while other teams plan their sprints in a more informal and flexible manner. However you choose to approach the process, some best practices will always apply.

Sprint planning can be a highly effective tool for moving product development forward. It's one of the easiest ways to get the whole team aligned on what needs to be done, when, and by whom. Whether your company follows the Scrum framework or not, it's worth making sprint planning part of your company culture and workflow.

Nuclino: Your team's single source of truth

Nuclino

Nuclino is a unified workspace that helps you organize all of your team's work in one place. Instead of digging through the chaos of files and folders and drowning in endless meetings and notifications, Nuclino allows your team to break out of silos and collaborate more thoughtfully.

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