The modern company intranet portal

Share updates, organize knowledge, and communicate with your team, wherever they are.

Company intranet portal

A survey by Prescient Digital Media found that only 13% of employees participate in their company intranet daily, while 31% never do at all.

Let’s be honest: Most company intranet portals are slow, hard to navigate, full of outdated content, and just plain ugly. An intranet is there to make your employees' jobs easier – and if it fails at that task, there is no point in having one at all.

So does that mean intranets have become obsolete? Does all communication happen in Slack nowadays? Let's dive deeper into how a company intranet platform can be set up in a way that creates real value.

What is a company intranet portal?

A company intranet portal is an internal platform for employees to share information, communicate, and collaborate on documents, plans, and tasks. Its objective is to keep the team engaged, informed, and productive. A well-designed intranet portal has numerous benefits:

Now, if you've ever used an intranet portal before, you know that it's rarely how it works in real life. What usually happens is:

But there is a reason why email and chat don't cut it. In the absence of a centralized collaboration platform, information inevitably gets lost in the chaos, work gets duplicated, new employees take longer to ramp up their productivity, and meetings proliferate.

A traditional company intranet may not be the solution, but that doesn't mean your company shouldn't use an intranet at all.

How to set up a company intranet

Step 1: Select the right intranet software

The main reason why employees don't engage with their company intranet platforms is that they are outdated, clunky, and unexciting. But it doesn't have to be this way. In the past, companies had to rely on the IT department to set up and maintain their intranet portals. Fortunately, today there are much more modern and user-friendly solutions to choose from.

One such solution is Nuclino, a unified platform for team collaboration and knowledge sharing. Its focus on essential features and clean, intuitive interface make it a great solution for both, technical and non-technical employees:

Company intranet portal example

Step 2: Populate the intranet with content

Begin by creating a dedicated workspace for each topic, project, or team, for example, Team Updates, Knowledge Base, HR, and so on. After you have the basic structure in place, you can go ahead and start creating the first pages. The easy-to-use visual editor makes it an easy task.

Company intranet portal content editor

Every page in Nuclino can be edited by multiple users in real time, making it a great tool not only for memos and announcements, but also meeting notes, checklists, press release drafts, and other collaborative project documentation.

Step 3: Configure user roles

To properly configure permissions and access rights for your team members, there are several decisions you need to make:

Company intranet portal access rights

To make things easier, add users to groups, for example, Engineers, HR, or All. This would allow you to notify multiple users at once and add them to relevant workspaces in bulk.

Company intranet portal user management

Step 4: Get your team on board

Getting your team to adopt a new tool is not easy, even if it's user-friendly. And getting buy-in from the entire team is particularly important when it comes to company intranets. After all, an intranet can only serve its purpose if it's collaboratively updated by the entire company.

There are a few ways you can get your team on board:

Sign up for a free Nuclino account and get started with your company intranet. Your entire team will benefit from being able to share and find the knowledge they need.

Character illustration