The simple private wiki

Learn about private wikis, how they compare to public wikis, and where Nuclino fits in.

Where to start

The first question you have to answer is whether you want your wiki to be publicly accessible on the internet or restricted to people you specifically choose. When working in a team or company, a private wiki is usually the right choice as it allows you to keep all your content and knowledge internal to the people you choose. Private and closed wikis are also often called internal wikis, with both descriptions fitting Nuclino well. Something that teams with little to no budget really appreciate about Nuclino, is that it can be used as a free wiki.

Screenshot of a private wiki

Accessing internal knowledge and content

With Nuclino you can easily control who has access to the content in your wiki. Only people you explicitly invite to your Nuclino team are able to read and edit content. If you are part of a large company or team you might have content that should only be accessible to specific people inside your team. That's what private workspaces are for. Inside a Nuclino team you can create private workspaces, which are only visible to people you invite, whereas public workspaces are visible to the entire team.

Structure of an internal wiki

User roles in a private wiki

Controlling the visibility of content inside a wiki is only the first step. In many cases you might want to control who can edit and contribute content. This is where user roles come into play. Nuclino allows you to set administrator access rights on a team level and reader or editor rights on workspace level. This makes it easy to control who can invite new members, change user roles, delete content, and edit content. If you are interested in details you can read our documentation on access rights and security to learn more about how this is handled in Nuclino.

Sharing internal wiki content

Sometimes you might want to share content with people who are not part of your Nuclino team. This can, for example, happen if you work with external stakeholders who should not have access to all of your internal knowledge, but who need to be able to read a specific document. This is best accomplished by using Nuclino's page sharing functionality, which allows you to share a single document via a non-guessable link. It's then easy to send the link to the person you want to share the information with. This link will always show the latest content of the document. Alternatively, a page can be exported as PDF, which is helpful in cases where you want to share a snapshot of the current version.

Sample page of a private wiki

Next steps

Regardless of whether you choose a private wiki or open wiki, you should make sure that it's easy to use so that all users can easily contribute. After all, the main purpose of a wiki is growing the collective knowledge. To learn more about wikis in general, you might find useful information in Wikipedia's Wiki article. If you're interested in a company wiki, you should definitely give Nuclino a try!