The simple private wiki

Learn about private wikis, how they compare to public wikis, and where Nuclino fits in.

What is a private wiki?

Unlike an open wiki, which is publicly accessible on the internet, a private wiki – also referred to as an internal or closed wiki – is restricted to people you specifically choose. When working in a team or company, a private wiki is usually the right choice as it allows you to keep all your content and knowledge private and accessible to selected people only.

Accessing internal knowledge and content

With Nuclino, you can easily control who has access to your wiki. Only people you explicitly invite to your Nuclino team are able to read and edit content.

If you are part of a large company or team you might have content that should only be accessible to specific people inside your team. That's what private workspaces are for. In Nuclino, you can create private workspaces, which are only visible to the people you invite, whereas public workspaces are visible to the entire team.

Private wiki workspace

User roles in a private wiki

Controlling the visibility of content inside a wiki is only the first step. In many cases, you might want to control who can edit and contribute content. This is where user roles come into play.

Nuclino allows you to set administrator access rights on a team level and reader or editor rights on a workspace level. This makes it easy to control who can invite new members, change user roles, delete content, and edit content. If you are interested in details you can read our documentation on access rights and security to learn more about how this is handled in Nuclino.

Private wiki access rights management

Sharing internal wiki content

Sometimes you might want to share content with people who are not part of your Nuclino team. This can, for example, happen if you work with external stakeholders who should not have access to all of your internal knowledge, but who need to be able to read a specific document.

This is best accomplished by using Nuclino's page sharing functionality, which allows you to share a single document via a non-guessable link. It's then easy to send the link to the person you want to share the information with. This link will always show the latest content of the document. Alternatively, a page can be exported as PDF, which is helpful in cases where you want to share a snapshot of the current version.

Getting started

Regardless of whether you choose a private wiki or open wiki, you should make sure that it's easy to use so that all users can easily contribute. After all, the main purpose of a wiki is growing the collective knowledge. If you're interested in a company wiki, give Nuclino a try!

Features at a glance

Instant search

Find anything with a fast and relevant search. Search by title or content.

Version history

Restore previous versions of content to undo unwanted or accidental changes.

Access rights

Control who can read, edit, and more with simple roles and access settings.

Internal Links

Type @ inside the editor to link all your team’s knowledge together.


Export your data anytime in various formats like Markdown, PDF, and Word.


Format content quickly with your keyboard via Markdown commands.

But don't take our word for it

Character illustration