Best Task Management Software in 2021

Pick the right task management software to keep track of all your team's tasks and projects.

Tasks and to-do lists are a core part of our daily life. In its simplest form, task management can be done with just a pen and paper – but things can get messy if you try to apply this method to more complex projects that involve multiple contributors.

Fortunately, there are hundreds of options when it comes to task management software. But this variety of choices is also what often makes it so hard to find the right tool. To make your decision easier, we've evaluated numerous apps and put together an overview of the top-rated solutions, based on real reviews.

What to look for in task management software

When it comes to task management software, everyone has different criteria. There is a reason why new to-do apps come out seemingly every month – there is no one-size-fits-all.

Yet, there a several features that are shared by most top-rated task management software:

Top 10 best task management software

So what's the best task management software? The short answer is, "it depends". A tool that works great for one person or team may be a terrible fit for another.

Making an informed decision requires taking many factors into account. Are you working alone or collaborating with a team? What types of tasks or projects are you looking to manage? How complex are they?

While the best solution will ultimately depend on your unique requirements and preferences, there are several top-rated tools that are worth considering. Check out the list below and find the task management software that best suits your needs.

Team task management software

While some task management software is flexible enough to work equally well for collaborative team task management and personal projects, most solutions are designed with a specific audience and use case in mind. Below is the list of tools that stand out due to their powerful collaboration features.

1. Nuclino

Team task management software Nuclino

Nuclino is an exceptionally lightweight task management software, yet it packs many powerful features within its clean and minimal interface.

Tasks in Nuclino can be organized in many different ways, including a nested list and a Kanban board, where you can drag and drop cards to visualize your progress. You can track additional information about each task, such as its due date, assignee, priority, and more – anything that's important for your workflow.

Task management software Nuclino fields

A notable feature of Nuclino is how it brings structured tasks and long-form content together. Every Nuclino item is its own collaborative document where you can add notes, create to-do lists, embed files, and more. You can use comments to exchange feedback directly in Nuclino and preserve the context of every decision.

Task management software example

Despite its simplicity, Nuclino is a highly flexible and versatile tool. While it can be used exclusively for task management, it can be a great solution for a wide range of different use cases. You can use it to create employee handbooks, collaborate on various types of internal documentation, build your internal knowledge base or company intranet, and more.

Task management software Nuclino graph view

What users say about Nuclino:

"The way Nuclino is built makes the platform very flexible towards the way you work. I use Nuclino to document the projects I work on. It serves as a wiki for the project which helps anyone joining the project at later stages understand what was done during the design process, and why certain decisions were made."

Capterra review

2. Trello

Task management software Trello

Trello is one of the oldest and most popular task management software applications. It is credited with popularizing the Kanban approach to project and task management.

The key selling point of Trello is its simplicity. New users can get started with the tool within minutes, making it easy to bring your entire team on board. While the default feature set of Trello is limited, it can be considerably extended thanks to Trello's wide selection of Power-Ups.

The interface of Trello changed little over the years and may appear somewhat dated compared to other task management software. However, staying true to what users have come to love about the tool is how Trello managed to earn the loyalty of thousands of teams.

What users say about Trello:

"Trello is dead simple. It takes about 30 seconds to sign up and start using it for task management, and another 15 minutes to start understanding how to do some more sophisticated tasks with the tool. It's also extremely easy to use for collaboration."

Capterra review

3. Jira

Task management software Jira

If you feel that Trello is too limited for your needs, consider Jira. It happens to be owned by the same company as Trello, but it takes a very different approach. While Trello's strength lies in its simplicity, Jira is one of the most powerful and complex task management tools on the market.

Jira is particularly popular among experienced software development teams. It offers a wide range of specialized features that are geared towards developers and go beyond general task management, including Agile reports, velocity charts, Scrum tracking, and more. At the same time, it's flexible enough to allow different types of teams to work on the same platform.

This extensive feature set inevitably comes at the cost of a considerable learning curve. But if you genuinely need all the extra bells and whistles and are willing to put in the time to learn the tool, Jira can be a great option.

What users say about Jira:

"Having used Jira for project/task management at both small and larger companies, I think JIRA's greatest strength is the sheer scope of the product and the breadth of features and integrations that it offers. At the same time, I feel that Jira often feels bloated and sluggish, especially with regards to the amount of time it takes to load a ticket page. Additionally, Jira pages often become quite cluttered and there are frequently large lags between when certain components on the page load."

Capterra review

4. Asana

Task management software Asana

Asana is another highly popular task management software. It started out as a fairly simple to-do app, before evolving into the powerful and flexible tool it is today.

Asana stands out thanks to its advanced feature set that comes with a surprisingly elegant and intuitive interface. It offers everything one may need for productive task management, and more – from advanced work visualization options to task automation. And while Asana is one of the more expensive tools on this list, many teams find that it's worth the investment.

Looking for more tools similar to Asana? Check out this list of Asana alternatives.

What users say about Asana:

"Asana is my favorite project and task management software. I love that I can switch between Lists or Kanban boards - depending on the project I like to use one over the other. Setting recurring tasks is also super easy and a great feature. Overall, I love that Asana is super easy to use, but also has more advanced features when you need them."

Capterra review

5. Taiga

Asana alternative Taiga

If you are running a software development team and are looking for a specialized task management tool, Taiga is an option worth considering.

Taiga was designed with Agile teams in mind and includes a wide range of advanced task management and issue tracking features, including customizable Kanban boards, WIP limits, burn down charts, performance dashboards, and more. Taiga manages to offer this extensive feature set without making its interface too complex and cluttered.

It's also worth noting that Taiga is an open-source tool that is available as a cloud-based solution, as well as a self-hosted one.

What users say about Taiga:

"Visually Taiga is the best of what I've seen. So many project management applications look terrible, so Taiga is refreshing in that aspect. The user story vs task is a good fit when your workflow matches that – i.e. making user stories first, adding them to a sprint, adding specific tasks to them. Open source is always a good thing. I messed around with the API a little bit and it seemed easy enough to use."

Capterra review

Personal task management software

While any of the tools above can also be used for personal task management, you may find some of their collaboration features to be unnecessary and distracting.

If that's the case, one of the dedicated personal task management tools below may be a better fit for you.

1. Todoist

Personal task management software Todoist

Todoist is one of the most popular personal task management software applications out there, with over 25 million users worldwide. The tool is designed in a way that strikes a good balance between power and simplicity. It's flexible enough to adapt to most workflows, but also easy and intuitive enough for most users.

Todoist has several notable features that make it stand out from the competition, such as its natural language processing capabilities. The app also cleverly leverages gamification and keeps you engaged with Karma points and streaks.

What users say about Todoist:

"Task management and to-do lists had always been a tedious chore for me. Then I found Todoist, and most of my problems got sorted instantly. Todoist has a simple intuitive interface for adding new tasks and viewing tasks/project lists. But don't let that fool you, as it is super powerful and as detailed as you'd like it to be. Todoist also integrates with every other program I use."

Capterra review

2. Microsoft To Do

Task management software Microsoft To Do

Microsoft To Do came into existence in 2017, after Microsoft acquired Wunderlist. If you've used Wunderlist before, you will find this task management software comfortably familiar. The interface is clean and simple, but there is a lot of power and flexibility below the surface.

The core strenght of MS To Do lies in its seamless integration with the entire Microsoft ecosystem. The app can be easily synced with Outlook, new tasks can be added using the Windows Start menu, and so on.

What users say about Microsoft To Do:

"I was a Wunderlist user prior to the migration to Microsoft To Do and have been very happy with the result. Highly recommended. It's a comprehensive task management software which recently purchased Wunderlist. To Do integrates with Microsoft accounts, is accessible from any device and has collaboration functionality with shared lists and task delegation."

Capterra review

3. Any.do

Task management software Anydo

Any.do is a user-friendly task management software with great cross-platform support. You can synchronize your tasks across any device you might have, from your phone and laptop, to your Apple Watch and Alexa.

Any.do integrates nicely with Google and Outlook calendars, allowing you to track all your appointments and tasks in one place. It also offers a human-assisted AI assistant, making it even easier to keep track of your work.

What users say about Any.do:

"Of all the task managers I've used, Any.do has been the easiest and most enjoyable to use. It is intelligent, giving suggestions for tasks as you type. It works seamlessly across my mobile and desktop devices. It is feature-rich, allowing multiple lists, subtasks, and reminders."

Capterra review

4. Remember The Milk

Task management software RTM

Remember The Milk is one of the oldest personal task management software applications out there, launched all the way back in 2004. And while its interface doesn't feel quite as slick and elegant compared to many modern to-do apps, it's still great at what it does.

The initial setup is fast and seamless. Adding and updating tasks is quick and easy. The notifications and reminders are well-timed and not overly intrusive. All in all, it remains a great option for those looking for a simple yet effective task management app.

What users say about Remember The Milk:

"Remember the Milk is extremely easy to use, but still holds all of the functionality needed to be a great task manager."

Capterra review

5. TickTick

Task management software TickTick

TickTick is a relatively new task management software on the market, but it has been rapidly gaining popularity. The app shares many similarities with Wunderlist, and many former Wunderlist users switched to TickTick after it got shut down.

A notable feature of TickTick is its built-in Pomodoro timer, allowing you to start a 25-minute work session for any of your tasks. The app also supports natural language processing, integrated with various third-party calendars, and allows you to set recurring tasks.

What users say about TickTick:

"TickTick is the best task manager I tried, including Wunderlist (RIP). I'd recommend (and have been) to everyone who I've talked to about this, especially in the context of Wunderlist shutting down. After trying out quite a bit of alternatives, TickTick is the one I keep coming back to. Their platform is great and the apps work great across all platforms!"

Capterra review

Find the right task management software

This list is by no means exhaustive – other popular task management software includes nTask, Hitask, Things, and many more.

There is no objectively best solution. You may need to try a few apps before you find the one that really works for you and fits well into your team's workflow. We hope that this list made your decision a little easier.

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