Best Todoist Alternatives & Competitors in 2024
Looking for a Todoist alternative? You've come to the right place.
Task management is a critical aspect of modern work and life, and the software you choose can have a major impact on your productivity. Todoist has been a popular task management tool among productivity enthusiasts for years, thanks to its simplicity, versatility, and reliability.
However, as the productivity software landscape continues to evolve, Todoist may no longer meet your needs and expectations.
That's where Todoist alternatives come into play. Whether you're looking for a more comprehensive solution, a different user experience, or a more cost-effective option, there are plenty of options available. In this article, we will provide an overview of the best apps similar to Todoist, so you can make an informed decision about which one is right for you.
Why you may need a Todoist alternative
Todoist is a great task management tool with many strengths, but it's not without its limitations. There are many reasons why you and your team may be evaluating Todoist alternatives:
Some users don't find Todoist very intuitive and struggle to get started with it (source)
The support team at Todoist is not always as helpful as it could be (source)
Todoist tends to send a lot of notifications that many users find disrupting (source)
Todoist is great for personal task management but isn't optimized to be used in companies (source)
The Todist app can be a bit slow at times (source)
Todoist has limited visualization options for your projects and tasks (source)
Does that sound familiar? Then it may be time for you to switch to a more modern, intuitive, and versatile alternative to Todoist.
11 best Todoist alternatives and competitors
The market for task management software is more crowded than ever, and the number of Todoist competitors continues to grow. And while Todoist remains popular, there are numerous alternatives that may cater to your specific needs and use case even better than Todoist.
When comparing Todoist to other options, it's crucial to carefully assess your requirements and choose the one that best fits your organization. To simplify this process, we've compiled a list of the top 11 Todoist alternatives and competitors, based on actual user reviews.
1. Nuclino
Pricing: Free, advanced features starting from $5/user/month
Rating on Capterra: 4.8/5
Nuclino is a lightweight, streamlined alternative to Todoist. Its simple design and intuitive navigation minimize the learning curve and make it easy to get started. At the same time, it packs many powerful features within its clean and minimal interface.
Nuclino offers various ways to organize tasks, including a Kanban board, where you can easily visualize your progress by dragging and dropping cards. You can track additional information about each task, such as its due date, assignee, priority, and more — anything that's important for your workflow.
In a way, Nuclino combines the best of Todoist and Google Docs. Each card on the board is its own long-form document that can be collaborated on in real-time, allowing you to manage projects and documents in one place. You can add notes, create to-do lists with due dates and reminders, embed files, and more, all while exchanging feedback directly within Nuclino.
In addition to the board view, Nuclino offers alternative ways to structure your data, including a nested list, a table, or a mindmap-style graph. And while you can use it exclusively as an alternative to Todoist, it's also a great tool for taking notes, creating internal documentation, and building a knowledge base or team wiki. You can bring all your work together in one simple place, replacing not only Todoist, but also tools like Google Docs, Airtable, and Confluence.
What users say about Nuclino:
"Nuclino has a very intuitive user interface. It is easy to introduce new partners to the group. We have seen a massive increase in our productivity since moving to Nuclino. Managing over 50 individual project members, and just as many individual tasks, has been made easy thanks to this application."
2. Trello
Pricing: Free, advanced features starting from $5/user/month
Rating on Capterra: 4.5/5
Trello is another notable alternative to Todoist. It's a great option for those looking for a more flexible, intuitive, and visual way to manage tasks and projects.
The key selling point of Trello is how it combines simplicity with flexibility. New users can get started with the tool within minutes, making it easy to bring your entire team on board. And while the default feature set of Trello is limited, it can be considerably extended thanks to Trello's wide selection of Power-Ups.
Trello also offers extensive visualization options for your tasks. While in Todoist, you're limited to a basic list view and a Kanban-style board, in Trello, you can choose between a board, a timeline, a calendar, a table, and a map.
Learn more about how Todoist compares to Trello: Trello vs Todoist.
Looking for more tools similar to Trello? Check out this list of best Trello alternatives.
What users say about Trello:
"Trello's project management is a bit unorthodox at first (at least for me and my team), but after getting familiar with the Kanban boards, the system seriously changes the way I view to-do lists and how they can be optimized for more efficient workflows. Trello makes it easy to manage tasks amongst team members, assign duties, and track against milestones. Todoist wasn't as flexible in terms of functionality and features. It also wasn't focused on team activities as much as Trello."
3. Asana
Pricing: Free, advanced features starting from $10.99/user/month
Rating on Capterra: 4.5/5
If you're looking for a robust Todoist alternative that can be used to manage even the most complex projects, consider Asana. Like Todoist, Asana started out as a fairly simple to-do app, before evolving into the powerful and flexible tool it is today.
Compared to Todoist, Asana stands out thanks to its advanced features, sleek design, and intuitive navigation. It offers everything one may need for productive task management, including sophisticated work visualization and task automation capabilities. Although Asana may be pricier than others, many teams find that it's worth the investment.
Learn more about how Todoist compares to Asana: Asana vs Todoist.
Looking for more tools similar to Asana? Check out this list of Asana alternatives.
What users say about Asana:
"I had used the paid version of Todoist and it seemed all the same features were available on the free version of Asana, so I made the switch. To me, if I upgrade to the paid version, it DEFINITELY seems more powerful than Todoist."
4. Microsoft To Do
Pricing: Free
Rating on Capterra: 4.6/5
Microsoft To Do (formerly known as Wunderlist) is one of the most popular free Todoist alternatives. It came into existence in 2017, after Microsoft acquired Wunderlist. If you've used Wunderlist before, you will find this online task manager comfortably familiar. The interface is clean and simple, but there is a lot of power and flexibility below the surface.
Microsoft To Do offers a solid foundation for day-to-day task management and its feature set largely covers that of Todoist. Moreover, Microsoft To Do is seamlessly integrated into the Microsoft 365 ecosystem, providing a natural fit for users who rely on Microsoft products and services for their work.
What users say about Microsoft To Do:
"Wunderlist offers 90% of Todoist functions but does it completely free. It has *almost* every feature I need, it's reliable, completely free, and works on every platform."
5. Basecamp
Pricing: $15/user/month or $299/month for unlimited users
Rating on Capterra: 4.3/5
If you're looking for a Todoist alternative with a more comprehensive set of features, consider Basecamp. Unlike Todoist, which primarily focuses on task management, Basecamp is a full-fledged project management platform that offers a wider range of features, including project scheduling, team communication, and document management. This makes it a suitable choice for teams who need a single platform to manage all aspects of their projects, rather than just task management.
Basecamp can be a good alternative to Todoist in situations where teams require a more extensive set of tools to manage their projects. The platform also offers discussion forums, where team members can communicate and exchange ideas, making it easier to keep everyone on the same page. Furthermore, Basecamp provides file storage and sharing capabilities, enabling teams to keep all project-related files in one place.
Looking for more tools similar to Basecamp? Check out this list of Basecamp alternatives.
What users say about Basecamp:
"We switched from Todoist because Basecamp had more features that we needed. It's a breeze to use, barely had to view any of the setup videos as it's that user-friendly."
6. Any.do
Pricing: Free, advanced features starting from $3/user/month
Rating on Capterra: 4.4/5
If you're looking to replace Todoist as your personal task management tool, Any.do can be a great option. It's a simple yet powerful tool that combines are clean, uncluttered interface with a relatively rich feature set.
Any.do also integrates nicely with Google and Outlook calendars, allowing you to track all your appointments and tasks in one place.
What users say about Any.do:
"Todoist is too complex and many of the features are outdated with no updates. The sleek and minimal design of Any.do lets me focus on the task at hand and not get distracted."
7. Remember The Milk
Pricing: Free, advanced features starting from $39.99/year
Rating on Capterra: 4.3/5
Remember The Milk is a Todoist alternative with no bells and whistles. It's one of the oldest to-do apps out there, launched all the way back in 2004. And while its interface doesn't feel quite as modern compared to other Todist alternatives on this list, it's still great at what it does.
All in all, it remains a great option for those looking for a simple yet effective task management app.
What users say about Remember The Milk:
"I needed something very simple. All the other things I tested were too complex for a simple set of to-do lists."
8. nTask
Pricing: Free, advanced features starting from $4/user/month
Rating on Capterra: 4.2/5
nTask is another excellent alternative to Todoist. This task and project management software aims to help teams stay organized, increase productivity, and improve communication. With nTask, users can effortlessly create tasks and projects, assign them to team members, and keep track of your progress.
The user interface is intuitive and easy to use, making it the perfect choice for busy teams. Additionally, nTask includes powerful collaboration tools, allowing teams to work on tasks together in real time.
What users say about nTask:
"It's really a hidden jewel because you can take advantage of most of the features for free, and it offers many of the same functions as larger and much more expensive project management tools."
9. TickTick
Pricing: Free, advanced features starting from $27.99/year
Rating on Capterra: 4.8/5
TickTick is a relatively new app, but it has been rapidly growing in popularity. It can be a great Todoist alternative for those who are looking for something a little more powerful and feature-rich. TickTick offers a wider range of features and customization options compared to Todoist, which is something you may appreciate if you want more control over how you organize and manage your tasks.
Additionally, TickTick's calendar view and habits tracking can be useful for users who need to keep track of their tasks and daily routines in a more visual manner.
Another notable feature of TickTick is its built-in Pomodoro timer, allowing you to start a 25-minute work session for any of your tasks.
What users say about TickTick:
"TickTick takes the best parts of Todoist, Trello, and other tools, and puts them together into one extremely easy-to-use platform. After switching task platforms for years, I've finally found the one that has EVERYTHING I've been looking for. Plus, the team there is great and they are constantly updating and improving the platform."
10. MeisterTask
Pricing: Free, advanced features starting from $8.25/user/month
Rating on Capterra: 4.7/5
MeisterTask can be a good alternative to Todoist for those who need a more visual and team-oriented task management tool. It features a user-friendly interface, intuitive drag-and-drop functionality, and integrations with many other tools. MeisterTask also offers real-time collaboration, Gantt charts, and custom workflows to help teams stay on track and keep tasks organized.
Compared to the simple approach of Todoist, MeisterTask is fairly flexible, which makes it suitable for a wide range of use cases, from simple personal task lists to complex project management for teams.
What users say about MeisterTask:
"I did not like how Todoist just looks like an overgrown to-do list. I wanted something that would be visually appealing and not overly distracting. I like MeisterTasks and will continue to use it and recommend it. I love the overall layout and design look of the software. I like that I can get a good picture of what my day looks like — what I've planned to do, and what I may be missing from my tasks that needs to be done."
11. Things
Pricing: Free, advanced features starting from $8.25/user/month
Rating on Capterra: 4.7/5
Things is a Todoist alternative for macOS, iPad, and iOS users. It integrates with other Apple apps and services, such as Reminders and Calendar apps.
Overall, Things is a personal task manager designed for users who want a more elegant, simple, and focused approach to task management than what is offered by Todoist. Its clean interface and elegant design make it stand out from other Todoist competitors. However, it has limited collaboration features and may not be the best option if you're looking to replace Todoist in your team.
What users say about Things:
"Todoist was powerful, but the UI was a little busy and distracting. I loved the clean interface of Things and the way it made me want to enter my to-dos!"
Find the best Todoist alternative for your needs
We've put together a list of some of the best alternatives to Todoist, but it's important to remember that there are many other options out there. When it comes to task management software, there's no one-size-fits-all solution, and finding the right tool may take a bit of trial and error.
We hope this list helps you narrow down your options and find the perfect Todoist replacement for you and your team.
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