Confluence vs Microsoft Teams

Learn more about your options and pick the best tool for your team.

Microsoft Teams is one of the most popular and widely used business communication tools in the world, with over 250 million monthly active users. In addition to its core features, such as instant messaging, video conferencing, screen sharing, and more, Teams has a default wiki component for each channel.

If you are evaluating wiki software, you may end up having to decide between the built-in Microsoft Teams wiki and a dedicated wiki tool like Atlassian Confluence. In this article, we will take a closer look at both Confluence and Teams and examine their strengths and weaknesses to help you make the right decision for your company.

Confluence and Microsoft Teams compared

Both Confluence and Microsoft Teams can be used to set up your internal company wiki. However, these are two very different tools and the best choice depends entirely on the type of wiki you want to create.

And if you're having trouble choosing between Confluence and Teams, keep in mind that they aren't your only options. There are many other excellent wikis and collaborative knowledge sharing tools that may turn out to be an even better fit for your needs.

Confluence and MS Teams alternative

To make the most informed decision, let's first dive deeper into what Confluence and Teams have to offer, taking into account their strengths, limitations, notable features, pricing, and user reviews. We will also have a look at other alternatives you may want to consider.


Confluence vs Teams

For many years, Confluence has been considered the gold standard for enterprise wiki software. It's an exceptionally powerful and versatile tool that is best suited for large companies and software development teams.

Unlike the built-in wiki of Microsoft Teams, which is very limited, Confluence offers a very extensive feature set, which includes a rich text editor, a granular permissions management system, version history, hierarchical document organization, and more.

Why you might prefer Confluence over Microsoft Teams:

Looking for more tools similar to Confluence? Check out this list of Confluence alternatives.

Microsoft Teams

Teams vs Confluence

Microsoft Teams is first and foremost a business communication tool and is most commonly seen as an alternative to tools like Slack and Google Chat, rather than Confluence. However, the Teams app does include an internal wiki component which can serve as a decent substitute for Confluence for some teams.

If your organization is already primarily powered by the products in the Microsoft ecosystem, then Microsoft Teams might be a natural fit for you. Compared to Confluence, the built-in wiki in Teams is significantly more limited in terms of its feature set, but if you are looking to set up a very simple Markdown wiki, it may cover your needs.

Why you might prefer Microsoft Teams over Confluence:

Other alternatives

It should be mentioned that your options are not limited to just Confluence and Microsoft Teams. While Atlassian and Microsoft are both mature, established companies and have often been the pioneers in the enterprise software market, they have been slow to modernize their products. Today, they have more and more competitors offering snappy and modern alternatives to tools like Confluence and Teams.

For example, if you are looking for a more user-friendly, fast, and intuitive wiki solution, consider Nuclino. Lightweight and minimal by design, Nuclino focuses on the essentials, doing away with clunky menus and rarely-used options, and minimizing the learning curve for new users.

Confluence vs Microsoft Teams vs Nuclino

Every document in Nuclino can be collaborated on in real time, with every change automatically preserved in the version history. Comments and mentions can be used to easily exchange feedback.

Collaborative Confluence and Teams alternative

Content can be organized in a variety of ways. Related documents can be linked together by simply typing "@" and the name of the page you'd like to link to. The list, board, table, and graph views can help you structure your documents visually.

Internal links in Nuclino

But Nuclino is more than just a wiki or a documentation tool. It's a unified workspace that works like a collective brain, allowing you to bring all your knowledge, docs, and projects together in one place. It's versatile enough to be used to manage projects, plan sprints, onboard new employees, take meeting minutes, and more.

Confluence and Teams alternative Nuclino board view

Learn more about how Nuclino compares to Confluence: Nuclino vs Confluence.

Confluence vs Teams: So which is better?

There is no definitive winner when you compare Confluence and Microsoft Teams. If your team already uses Teams for communication and you are looking to create a basic wiki to go with it, using the built-in wiki component may be a good choice. If you are looking for a full-featured, powerful enterprise wiki platform, then Confluence is the way to go.

On the other hand, if you prefer something more modern and easy-to-use, consider exploring other alternatives, such as Nuclino.

Ultimately, the best choice depends solely on your team's specific requirements and preferences. We hope this article has made your decision a little easier.

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