Confluence vs Notion

Learn more about your options and pick the best tool for your team.

For many years, Confluence dominated the market of online collaboration and documentation tools. For many companies looking for a solid and reliable collaboration platform, adopting Confluence had been a no-brainer.

However, as more and more Confluence alternatives enter the market, the choice is becoming less clear-cut. One of its most notable new competitors is Notion, a snappy and modern productivity tool launched in 2018.

If you are evaluating collaboration tools and ended up with Confluence and Notion on your shortlist, you are not alone. In this article, we will take a closer look at both Confluence and Notion and examine their strengths and weaknesses to help you make the right decision for your company.

Confluence and Notion compared

Both Confluence and Notion were designed to help teams organize knowledge and collaborate, and share many of their features. Both tools allow you to build your company knowledge base, share internal documentation, create employee onboarding checklists, and more.

However, despite the high-level similarities, there are several fundamental differences that need to be kept in mind when making a decision. Let's dive deeper into what Confluence and Notion have to offer and also have a look at other alternatives you may want to consider.

Confluence

Confluence compared to Notion

Atlassian Confluence is a mature, reliable solution, trusted by more than 60,000 customers worldwide. It launched in 2004 and has been continuously developed and improved since.

Confluence does less than Notion – by design. While Notion offers everything from databases to kanban boards, Confluence is purposefully more focused on being a document collaboration and software documentation tool. It's also more rigid and doesn't have the flexibility and customization options of Notion, which also makes it easier to get started with.

Another core difference is price. Confluence offers very affordable packages for small teams and generous volume discounts for large enterprises. For a team of 20, a Confluence subscription would cost only $100/month – Notion, on the other hand, would charge them a whopping $200/month.

Why you might prefer Confluence over Notion:

Looking for more tools similar to Confluence? Check out this list of Confluence alternatives.

Notion

Notion compared to Confluence

Notion is a relatively new product but it has already accumulated hundreds of thousands of users. It largely owes its popularity to its unparalleled flexibility. Notion offers nearly limiteless possibilities – you can build a wiki, document your product roadmap, organize meeting notes, plan sprints, create project plans, onboard employees, publish your blog – and so much more.

One downside of such a powerful feature set is the steep learning curve. New users may feel overwhelmed by all the menus and options and should be prepared to dedicate enough time to learning the tool.

Notion is also considerably more expensive than Confluence, however, since it has the capacity to replace dozens of other tools, it may likely end up being the cheaper option in the long run.

Why you might prefer Notion over Confluence:

Looking for more tools similar to Notion? Check out this list of Notion alternatives.

Other alternatives

It should be mentioned that your options are not limited to just Confluence and Notion. There are many other great corporate wikis, document collaboration tools, and intranet portals that can serve you just as well.

For example, if you are looking for a more user-friendly, fast, and intuitive solution, consider Nuclino. Lightweight and minimal by design, Nuclino focuses on the essentials, doing away with clunky menus and rarely-used options, and minimizing the learning curve for new users.

Confluence and Notion alternative Nuclino

Like Notion, Nuclino allows you to organize your documents visually. Need a structured overview of all your documents? Prefer to work on your projects using a kanban board? Want to see how your documents relate to each other in a mind map? The List, Board, and Graph views help you keep your internal documentation structured in a way that works for you and your team.

Nuclino comments

Confluence vs Notion: So which is better?

There is no definitive winner when you compare Confluence and Notion. The best choice depends solely on your team's specific requirements. Large companies tend to appreciate Confluence for its rigid organizational structure, reliable performance, and scalable pricing. And many startups and smaller teams have embraced the slightly more chaotic but flexible approach of Notion.

On the other hand, if you prefer something more modern and easy-to-use, consider exploring other alternatives, such as Nuclino.

We hope this article has made your decision a little easier. But at the end of the day, the only way to be sure you are making the right choice is to thoroughly evaluate each tool together with your team.

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