Best Notion Alternatives in 2021:
Review and Comparison

In the past few years, Notion has surged in popularity, gaining an almost cult-like following.

And for good reason – few productivity tools are as versatile, flexible, and powerful as Notion. It was one of the very first apps to try and tackle the problem of tool overload, pioneering the concept of an "all-in-one workspace". Many teams and individuals found it to be a game-changer for their productivity.

But Notion is not without its shortcomings, and there are many reasons why you may be looking for a Notion alternative:

Does that sound familiar? Then it might be time to switch to a more user-friendly and fast option – fortunately, there are many great Notion alternatives to choose from.

Best Notion alternatives

To make your decision easier, we've evaluated dozens of options and put together a shortlist of the best alternatives to Notion:

Since Notion encompasses so many different product categories, the best choice depends on your unique use case and corresponding requirements. Are you mainly looking for a tool to create a wiki, manage projects, or take notes? Are you planning to use it alone or in a team? Do you find Notion too complex or are you searching for an even more flexible tool? Depending on your answers, a different tool might be a better fit for your needs.

We hope this list helps you learn more about your options and find the Notion alternative that works for you.

1. Nuclino

Best Notion alternatives Nuclino

Nuclino is an ultra-lightweight alternative to Notion. It offers much of the same core functionality as Notion and can be used as a knowledge base, a collaborative note-taking tool, or a Kanban board for project management. However, Nuclino brings it all together in a much lighter, faster, and simpler package.

While not as feature-packed as Notion, Nuclino focuses on the essentials, such as search, content organization, and collaborative editing. By doing away with the clunky menus and rarely-used options, Nuclino is able to offer a much cleaner and more intuitive interface, minimizing the learning curve for new users.

WYSIWYG editor of Nuclino

Performance is another notable strength of Nuclino. Every interaction in the app is optimized for speed, from search to editing. All content can be collaborated on by multiple users in real time, with every change automatically preserved in version history. Markdown commands allow you to quickly format text without taking your hands off the keyboard.

Like Notion, Nuclino allows you to organize your documents visually. Need a structured overview of all your documents? Prefer to work on your projects using a Kanban board? Want to see how your documents relate to each other in a mind map? The List, Board, and Graph views help you keep your internal documentation structured in a way that works for you and your team.

Notion alternative example

What users say about Nuclino:

"I use Nuclino to document the projects I work on. It serves as a wiki for the project which helps anyone joining the project at later stages understand what was done during the design process, and why certain decisions were made. It is definitely a big step up from using Google Docs and Google Sheets which gets very messy during the course of a project."

Capterra review

2. Confluence + Jira

Notion alternative Confluence

Notion may be great for individuals and smaller teams, but it doesn't scale well. If your company is growing fast and dealing with large amounts of content, a combination of Atlassian Confluence and Jira may be a great alternative.

While Confluence and Jira are technically separate tools, their seamless integration makes them work like a single solution. Both are a part of the Atlassian suite, and together they more than cover the functionality of Notion.

Confluence and Jira are more mature solutions than Notion, with more than 15 years of continuous development. If you are looking for a Notion alternative geared towards enterprises, give Confluence and Jira a try.

Learn more about how Confluence compares to Notion: Confluence vs Notion.

What users say about Confluence:

"Confluence is a great tool for keeping track of team discussions, meetings, decisions, etc. As a standalone product it works well in assisting teams in being more collaborative and organized. When combining it with other Atlassian applications like Jira you are able to use its full feature set. We use it to have a single repository for all project artifacts including documents, meeting notes, change control, project requirements, etc."

Capterra review

3. Basecamp

Notion alternative Basecamp

Like Notion, Basecamp is designed as an all-in-one team collaboration tool. It brings together to-do lists, calendars, instant messaging, document and file management, and more, allowing any team to collaborate and manage their work in one place.

Basecamp is less versatile and flexible than Notion, by design. While the drag-and-drop editor of Notion allows you to essentially build your own tools, Basecamp is more rigid and offers you a fixed interface. This simplicity is also what eliminates the learning curve and makes Basecamp so easy to get the hang of, allowing even non-technical users to be productive from day one. Whether that's the right trade-off for you depends on your requirements and preferences.

Basecamp is also one of the rare tools that charge a flat monthly fee rather than making you pay per user. That makes it a much more scalable option for large and growing teams.

Looking for more tools similar to Basecamp? Check out this list of Basecamp alternatives.

What users say about Basecamp:

"We've been using Basecamp for years. It's kind of an all-in-one piece of software, great for task and project management. You can upload files seamlessly and choose who and who not to alert. The message board feature is great for sharing progress and keeping everyone in the loop on the status of a project."

Capterra review

4. Samepage

Notion alternative Samepage

Samepage offers another take on the idea of a unified team workspace. It combines task management, file sharing, and real-time team document collaboration within a single platform. Its feature set surpasses that of Notion and includes team chat, video conferencing, screen sharing, and more.

The interface of Samepage may feel a little dated and cluttered compared to Notion and some of the other alternatives on this list, but it is a matter of preference.

Samepage also offers a very generous free plan, allowing you to get started with the tool without the pressure to pay at the end of your trial. This accessibility makes it particularly popular among educational and non-profit organizations.

What users say about Samepage:

"I love the ease of use and being able to manage all of my team's communication all in one place. We create project plans, chat, share files, set up private communications with clients, and so much more."

Capterra review

Find the right Notion alternative for you

So what is the best alternative to Notion? The short answer is "it depends". If you are looking for a faster and more intuitive solution, Nuclino can be a great option. If you need a more mature and scalable platform, give Confluence and Jira a try. If you are looking for a simpler and more mature solution, Basecamp is worth evaluating. And if you want a powerful yet more affordable alternative, consider Samepage.

Whatever tool you choose, make sure to thoroughly evaluate it, especially if you are planning to use it together with your team.

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